Are you having an autumn wedding? If so, your big day is fast approaching and it’s time to set those last-minute plans in motion.
In this blog posts we have compiled a list of last-minute jobs you should be doing right about now. Don’t fret, you still have plenty of time and here at the Wedding Scribblers we are happy to help in any way we can with any last-minute stationery orders.
Whether you’re getting married in early or late autumn, this checklist should help you along the way.
Having an accurate headcount is paramount. The venue, the caterer and other service providers will need a final attendance number in order to deliver a service that is seamless and professional.
If you are still waiting on RSVP’s from some guests, now is the time to get in touch and give them a gentle nudge. Perhaps explain to them that certain wedding suppliers are waiting on numbers in order to get everything in place. Most guests should have replied to you by now but there will always be some last minute cancellations or changes – try not to worry too much about these as most hotels and venues will always have a surplus prepared to cater for any unexpected guests.
Once you have your RSVP’s in order you can get started on finalising a seating plan. This can be somewhat of a tricky job at times, try to put yourself in the position of the guest and think about who would be best seated alongside each other for the duration of the meal and speeches.
Once you have your seating plan ready to give to the venue, you should also make a corresponding list of any dietary requirements. The venue will be able to see at a glance where those with special requirements are sitting and deliver their meals at the same time as the rest of your guests.
Most venues will request a seating plan at least 2 weeks in advance of your big day.
If you are writing your own vows or plan to include any special readings in your wedding ceremony now is the time to sit down and put pen to paper.
Your registrar or priest should be given a copy of your vows and notified in advance of any readings you wish to include, including the names of those doing the readings or blessings.
Make sure Everyone is Paid
In the lead up to your big day, you need to make sure that you’ve paid all of your vendors and service providers. Create a list of all of your vendors, which states the amount owed to each, and organise all of your payments. If any of the suppliers wish to be paid on the day, ask the best man to take care of these transactions and provide him with envelopes that contain payments in full.
In the last couple of weeks before your wedding, you need to organise all of the transportation for the big day.
If your ceremony is taking place some distance from the reception venue it may be an idea to organise a mini bus or other transport for your guests so they can relax and enjoy a few drinks without having to worry about transport.
Confirm all the Details
Get in touch with each of your suppliers and wedding vendors in the weeks leading up to the wedding to ensure everything is going as planned. Ask questions if you need to and put your mind at ease so you can enjoy the time leading up to your special day.
We would recommend getting in touch with florists, photographers, printers, caterers, venue, musicians and any other vendors you have an agreement with.
Have a sit down with the best man and maid of honour and ask them to take care of some of the smaller details if you find you’re running out of time or are under any pressure. They are there to help you and will be only too happy to assist in any way they can.